MINUTES
Present: Pauline Aranas; William Beintema; Timothy Coggins; Deborah Mayo Jefferies; Mary Mahoney; Marguerite Most; Rosalie Sanderson; Tom Steele. Absent: Camille Riley.
I. Call to Order: The COSELL Board meeting was called to order by Chair Deborah Mayo Jefferies. Deborah thanked Rosalie for being such a wonderful vice-chair and assuming so many duties during the past year. A token of her appreciation was given to Rosalie.
II. Minutes: The minutes of the last COSELL Board meetings were approved as distributed.
III. Treasurer's Report: Bill Beintema reviewed the treasurer's report, which showed a balance of $3,480.03 as of 01/02/97. Bill also indicated that the dues statements would be mailed out in the next couple of weeks.
IV. Old Business:
| A. | Yankee Book Peddler Tom Steele presented his report concerning the Yankee discount purchasing program. The question of renewal or re-negotiation of the contract came up. Tom indicated that there may be a possibility of doing better than the current 15% discount. It was discussed and determined that possibly the consideration and negotiation of such a program. Deborah will present the T.S. Roundtable with this charge in Tallahassee in April. We will ask Yankee for an extension to the current contract until the Roundtable has accepted and handled this charge. Deborah will write to all the directors explaining the program and savings in order to gain greater participation from all libraries involved. |
| B. | Web Page Marguerite Most stated that the web page is available at www.unc.edu/~dkw/ This is the private page of an employee in that library and it will be moved soon to its own page. She asked what we would like added to the page and what links should be considered. Some suggestions were: reports and minutes of committees and the board; a link to AALLNET; five year plans; possible information on where/how to locate specific things like which schools have research guides available etc. Other ideas we re to put information out to listserves asking for other relevant web pages to obtain link information. The problem of currency arose and it was decided that the dues statement would include a request for address information. It was decided that policie s such as collection development policies would not be placed on the web. Marguerite will hold any formal additions for the time being, but will continue to work on obtaining a separate web address for the web page. |
| C. | Statutes at Large Rosalie stated she has received no positive information back so she assumed to idea to be dropped; however she will bring it up again at SEAALL in April. |
| D. | Membership Howard and American are now members. There has been no response from Puerto Rico. There is a belief that Michael Whipple from Puerto Rico is interested and another round of information to those already notified as well as the three new law s chools (Florida Coastal, University of Orlando, Appalachia) will be sent by Bill Beintema. |
| E. | NELLCO Pauline Aranas indicated that nothing had been done since our last meeting, but she will attempt to have information for us in April. Rosalie Sanderson reminded us that the difference between COSELL and NELLCO is that NELLCO employs a person for salary and also charges $4,000 per institution. |
| F. | Grants We received only one proposal. It was from Regent University for the amount of $25,000. The request was discussed and it was determined that the amount requested was too much for COSELL. We did not indicate the financial limitations in the info rmation indicating there was no money available. It was decided that Deborah Jefferies would respond to Regent indicating that it appears to be a good project and funding should probably come from other sources. She will notify Regent that we have recei ved their proposal and after extending the deadline will decide in April as to the funding. She will also request that they keep her informed as to the project. It was decided that $2,000 will be the maximum amount and it may be split between projects a nd libraries. It was also decided that we would extend the deadline to March 30, 1997. A special flyer will be sent to all directors regarding the grant. Information and guidelines will also be placed on the web page by Marguerite Most, and Tim Coggins will send the information and pointers to the web page to the SEAALL and law directors lists. |
VI. New Business
| A. | Nominating Committee The COSELL board will have a total of four openings for next year. Those positions are chair, vice-chair and two board members. A nominating committee must be named. Suggestions were: Billie Jo Kaufman, Sally Wiant, Rick Leiter. Deborah Jefferies will contact them to determine their willingness to serve in this capacity. A nomination slate must be sent to the board secretary (Mary Mahoney) no later than 60 days prior to the SEAALL meeting. This slate will not be contested, but there will be room for write in candidates. |
| B. | Roundtable Chairs are needed
for the SEAALL meeting. Names suggested are: Mary Lou Corbett for Technical
Services; Kelly Brown for Public Services; and Tim Coggins will find someone
for Computer Services. Scheduling to the roundtables may pose a probl
em because people from computer services would like to be involved in
both of the other roundtable discussions.
Charges for the Roundtables are: Technical Services - Yankee Book Peddler contract or RFP for others, web assistance dealing with shared content material; Public Services - web assistance for the shared material; Computer Services - Also charged w ith web assistance. Chairs of each roundtable will appoint note takers and report to the full meeting as well as record attendance at each roundtable. The reports and attendance information are to be given to Mary Mahoney the COSELL secretary. Deborah Jefferies will try to get the names of the chairs into the SEAALL program. |
| C. | Agenda for Annual Meeting
(Proposal) in no particular order. Please inform Deborah Jefferies if
you have suggestions, additions or changes to the agenda.
Old Business
Award of grants Yankee Book Peddler Home Page Welcome new members Election Report Treasurer's report |
Minutes by Mahoney