Present from their respective telephone: Rosalie Sanderson, Bill Beintema, Herb Cihak, Marguerite Most, Mary Mahoney, Deborah Mayo Jefferies

I. Call to Order - the meeting was called to order by Rosalie Sanderson, Chair. She explained that board members Tim Coggins and Pauline Aranas would not be participating in the phone call.

II. Old Business

A. Vendor Product Agreements
Yankee Book Peddlar agreement settled. Comment by Rosalie that she had sent each director a copy of the agreement and an explanatory letter. CIS - Scott Eller (the rep) is coming out with pricing that will be more affordable. Questions arose about how many libraries might still be interested and not already involved with another group purchase agreement. Rosalie will listen to CIS when the new pricing comes through. Ideas for future vendor or product agreements. The Technical Services Roundtable has suggested a Periodicals Vendor Agreement similar to the YBP agreement. Rosalie will follow up by contacting Mary Lou Corbett and asking for a suggestion for someone to spearhead a serials agreement like YBP. Hein was brought up as a possibility. However, if several libraries already use Hein, there would be no inducement for a good deal with them.

B. Homepage

Congratulations for the great job on the homepage were given to Marguerite and Robert. Marguerite will pass the kudos on to Robert. A note from Tim Coggins was read stating how pleased he is with the ease of use of the page.

Suggestions for additions came from the meeting in Tallahassee meeting in April:
Collection development policies
Pathfinders
Statistics - what type of statistics would be included was the Board's question since no specific examples were given
The COSELL membership list was also mentioned as a possibility
The board discussed various options and it was decided that links to collection policies and pathfinders on the web would be placed on our page. Rosalie will send a note to the directors list via Mary Mahoney asking for libraries to identify them and send e-mail to Marguerite Most with the URL.

NELLCO's page was discussed. The term "snapshot" is troublesome and Mary Mahoney will try to determine a new word for a similar project when used by COSELL.

Rosalie will contact by e-mail the NELLCO contact for the Human Resources Project to determined what happened with it. The Board is not sure whether COSELL should provide an "expert" file or anything similar.

C. Foreign Law Collection Development Project

Pauline Aranas has nothing new to report in this area.
Marguerite Most will include this in a Projects in Progress section of the home page.

A. Nominating Committee
Two positions will be open this year: Secretary (Mary Mahoney)and Member (Tim Coggins)
Suggested members of the nominating committee are: Nancy Johnson, Chair; Steve Sharp; Billie Jo Kaufman (alternates Joyce Manto and Joe Cross)

Rosalie will contact and notify them of responsibilities. She will provide them with a copy of the bylaws wo that will produce a useful/legal slate of candidates.

B. Strategic Plan

Rosalie asked for comments and received none. The Strategic Plan will be used to develop future projects and agenda/charges/tasks for annual meeting activities.


Marguerite Most asked about goal 1, objective 2 regarding ILL. It is suggested that ILL people look at the plan on the web. It was also suggested that a notice be placed on lawlib with COSELL ILL as the subject. Herb Cihak suggested placing it in the SEAALL newsletter to help notify and inform people. A question was asked as to whom should place such information in the SEALL newsletter and Deborah Mayo-Jefferies stated that the chair has done it in the past. Information about the YBP could also be placed on lawlib and SEALL lists.

C. New Projects

The timeline for grant application and awarding needs to be formalized. Action taken would adopt the following timeline with date changes: Announce grant applications will be due by March 1 and award announced by May 1. Deborah will send fax of old announcement to Rosalie.

Rosalie will compose and distribute a new announcement for this year. This means that for this specific grant announcement the following will be the dates:
Announce the grant right away - amount up to $1500 total
Deadline for grant application 3/1/98
Board members will review prior to meeting 3/11/98 and discuss at COSELL board meeting at SEAALL
Announce the winner by 5/1/98
Rosalie will prepare a form for the New Orleans meeting for member libraries to indicate their collection strengths. The board does not want this broken down geographically. This information will be placed on the homepage.
"Snapshot"of Cosell and additional vendor-product agreements including serials (see I A. and B. above)

D. Annual Meeting in New Orleans

Rosalie will appoint roundtable chair and ask them to appoint a secretary to take minutes, read the minutes at the General Business Meeting and report them to Mary Mahoney, so that a summary can be included with the minutes of the General Business Meeting.


Suggestions for roundtable chairs are: Public Services - Anne Klinehofer and Kelly Brown; Technical Services Carol Nicholson and Ebba Jo Sexton; Computer Services - Carol Watson , Robert Linz, the person at Campbell

Agendas for the meetings and charges for the roundtables were discussed. Rosalie will prepare a form asking the following:
What are your two most pressing concerns in your work life? These can be issues involving the workplace or your professional development.
What the two things COSELL could do which would benefit you in your work life? These could be actions COSELL could take or products or services COSELL could provide.

There were no suggestions for new business for the board meeting scheduled at SEAALL.