Present: Rosalie Sanderson, Bill Beintema, Tim Coggins, Pauline Aranas, Marguerite Most, Herb Cihak, Mary Mahoney and as guests the incoming members Anne Klinefelter and Nancy Strohmeyer. Absent: Deborah Mayo Jefferies
(The taking of the minutes began with the meeting already in progress)
Discussion regarding the COSELL home page. It was decided to drop the idea of placing individual library collection policies. Marguerite Most will speak with Emily Carr regarding a link to the SEAALL home page.
Concentrations of libraries was discussed again. Pauline Aranas is working on a strategy to determine which library holds what material and to make sure that all levels and other statistics match between libraries. Anne Klinefelter raised the conce rn of staff time and expense for the possible interlibrary loan use of this information. The concern is that some libraries may be asked to lend quite a bit while not receiving any benefit.
Grants - 1997 project is not yet complete but is progressing 1998 grant. There was no publicity except a late press release by AALL and no applications. We will announce again now and include information in the dues statement. It is possible that this is not a good use of COSELL monies. Pauline Aranas sugg ests trying one more time and then re-evaluate the whole idea.
Round tables for this SEAALL meeting will be led by:
Carol Watson - Computer Services
Carol Avery Nicholson - Technical Services
Lisa Smith Butler - Public Services
NELLCO - The human resource inventory they use will not be carried any further with COSELL
Serials Vendors - Rosalie Sanderson reported that EBSCO does not give discounts and in fact they charge a service charge. If we want to pursue a group discount it will take someone to do quite a bit of work to determine which libraries are using whi ch vendors, how much they are paying, who might be interested in changing vendors. Sandy Dial from UNC might be a good person to do this. The board agreed to send the idea back to the Technical Services round table for a survey of the members. Marg uerite Most will be the board liaison.
A very short survey will be completed during the Annual Meeting by the voting librarians which will include a brief listing both of both geographic and subject matter concentrations. Herb Cihak will collect these. Information may be used on the COS ELL home page.
Pauline Aranas indicated she believes the organization may need more structure. A suggestion was made that there be an orientation for new members. Also suggested was a thorough review of the bylaws to determine if only the directors should be voti ng members. Anne Klinefelter suggested some committee structure. Pauline Aranas will begin a review of the organizational structure and report at the meeting in Anaheim in July.
SEAALL 1999 - Steve Hinkley is the program chair. There has been a suggestion that COSELL sponsor a program at the 1999 meeting. Rosalie will bring up the idea to the entire membership at the meeeting today. Anne Klinefelter will be the board liai son to the program committee. Tim Coggins indicated that the SEAALL bylaws regarding COSELL affiliation should be considered. Herb Cihak suggested COSELL offer to support financially some program rather than to sponsor one. Rosalie Sanderson will t alk to the incoming SEAALL chair regarding the relationship between COSELL and SEAALL. Rosalie Sanderson will ask that ideas of COSELL members be submitted to Steve Hinkley and then COSELL will make an offer to pay for speaker or some other financial need.
The meeting was adjourned at 3:45pm.