I. Call to order at 2:05 p.m.

Present: Rosalie Sanderson, Nancy Strohmeyer, Bill Beintema, Herb Cihak, Anne Klinefelter, Pauline Aranas, Mark Bernstein, Mary Louise Corbett.

II. Announcements

COSELL Board meeting at AALL Annual Meeting will be 12:45-2:00 p.m., Tuesday, July 20.

III. Minutes

On web site. No additions.

IV. Treasurer's Report - Bill Beintema

As of this date, we have $2,193.39 in the treasury. Renewal of the Post Office Box cost $31, the 1999 State of Florida corporate filing fee was $61.25, and we donated $100 to SEAALL for support of the newsletter and $1,000 to support the 1999 SEAALL Institute.

Dues notices should result in approximately $700 additional income.

V. Membership Report - Bill Beintema

No new members.

VI. Nominations Committee Report - Rosalie Sanderson

Committee members were Tim Coggins, Chair, Mary Mahoney, and Pamela Burdett. Tim Coggins sent the slate of nominations to Secretary Nancy Strohmeyer via email on February 12, 1999. The slate included Pauline Aranas from Vanderbilt University for Chair, Mary Louise Corbett from Wake Forest University for Vice-Chair, and Mark Bernstein from Duke University and Rebecca Trammell from the University of Orlando for At-Large Board Members.

VII. Election Report - Nancy Strohmeyer

Forty-two ballots were mailed on March 10, 1999, and twenty-three were returned by the April 5 deadline. The election was not contested, so all nominees received twenty-three votes each.

VIII. New Board members were recognized and welcomed.

Their terms began at the close of the General Business Meeting.

IX. Old and Continuing Business

A. Consortium-Vendor Agreements - Rosalie Sanderson

YPB's agreement was renewed one and one-half years ago for a five year term. The percentage of discount increased slightly. It is now 15.5% with no postage charges. Use has increased 400% over the three years of the agreement. Rosalie thinks we should go back to Bob Nardini next year and try to increase the discount percentage again because of the heavy use increase. There was then some discussion about Blackwell's discounts. Mark Bernstein thought they offered 20% discounts. If true, this could be used in bargaining with YPB.

CIS - Congressional Universe price remained the same as last year. Two non-COSELL libraries were added by CIS to our consortium list, William Mitchell and Valparaiso. NELLCO libraries do not get a single consortium price; they each pay different amounts for Universe. They also do not get our 50% discount on the paper CIS Index.

CIS is adding a Statutes-at-Large module to its Congressional Universe product. COSELL members will receive a 10% discount, no minimum number of subscribers needed. CIS has also added a State Capitol Universe. COSELL law libraries may "piggyback" onto their parent university's subscription contracts for the State Capitol Universe.

Last year COSELL explored other possibilities for purchase agreements. None are now continuing.

Robert Vreeland will continue to serve as COSELL's webmaster. Lolly Gasaway agreed to allow UNC to continue hosting the web page. Anne Klinefelter will serve as the COSELL Board liaison.

Possible additions to web page - Rosalie planned to ask at the Business Meeting for people to list if they have pathfinders available on their web sites. If so, COSELL could link to them. We could also link to any policies schools had on their web sites. These could include collection development, patron use, Interlibrary loan policies and others. Rosalie also planned to ask at the Business Meeting if anyone had additional ideas for the web page.

Pauline believes it is necessary to look at the structure of COSELL. The group is evolving, doing special projects. No one believes this change requires us to add more of a committee structure. However, the individual Board Member responsibilities should be rewritten to reflect actual duties which have been added over time. Examples are the web liaison position and the vice-chair being responsible for arranging meeting space at AALL. We may need to make formal Bylaw changes, but mostly we need to list duties of each Board member clearly so that new members can be given a document detailing what they were elected to do.

Tom French will give a report at the Business Meeting regarding the results of his COSELL grant. Since that one, no other applications for grants have been received by the Board. Rosalie suggested that we may wish to offer grants to support RFPs for types of services or equipment which would be of benefit to all members. Pauline agreed that individual grants were likely no longer viable.

Herb sent out another letter to non-participating member libraries to try to get more participation. Any information received would be added to the existing concentrations.

X. New Business

A. Roundtables 1999 - Rosalie Sanderson

The leaders for the Roundtables are Robert Linz, Computer Services, Clare Membiela, Public Services, and Pam Deemer, Technical Services.

B. State Internet Cooperative Project - Anne Klinefelter

Anne led a committee of four webmasters. They really did not wish to conform to a single template because they liked their own web pages. They thought it might be good to set up a webmaster listserv for COSELL libraries. The standard template idea may be useful for members with less developed web pages. Before a template could be developed, COSELL would have to commit resources to someone because of the time involved in its development.

The Board wants to acknowledge our appreciation for the support we have received from SEAALL. Pauline was a member of the 1999 SEAALL Program Committee, which provided the opportunity for COSELL to make suggestions for program and institute topics. Pauline moved that the COSELL Board should make an annual contribution to SEAALL, of whatever amount is deemed acceptable each year, in support of the SEAALL newsletter or annual meeting because of the support SEAALL provides to COSELL. This passed unanimously. Pauline also suggested that we should continue to participate in program planning by offering SEAALL ideas each year.

The Roundtable leaders handed out papers asking attendees to list ideas for COSELL to undertake. Rosalie collected them and responded to the ideas. This year, Rosalie asked each leader to come up with two ideas which could be discussed at the Roundtable meetings.

XI. The meeting was adjourned at 3:10 p.m.