MINUTES
COSELL BOARD OF DIRECTORS MEETING
Conference Call, 2:30 p.m., Central Time Zone
December 14, 1999

I. Call to order at 2:43 p.m., Central Standard Time.
Present: Pauline Aranas, Nancy Strohmeyer, Mary Lou Corbett, Anne Klinefelter, Mark Bernstein, Rebecca Trammell, Bill Beintema. Absent: Rosalie Sanderson.

II. Announcements
The new webmaster at UNC is Steve Melamut. He will be overseeing the COSELL web site now. His email address is melamut@email.unc.edu.

III. Minutes
Passed with revisions.

IV. Treasurer's Report
Received via email. Balance of $2953.39 (12/1/99). Paid $100 for AALL 2000 meeting room charge.

V. Membership Report
There have been some new law library directors in the region over the past months. They should get information regarding COSELL. Bill and Pauline will work on this.

VI. Old & Continuing Business

A. YBP & CIS update

YPB - COSELL now has a sales representative assigned to us. Her name is Ann-Marie Breaux. She is based in Woodstock GA, and her phone number is (678) 445-5720. Pauline told her about SEAALL's 2001 Joint meeting with SWALL in Atlanta. We should check our total consortium usage. If it has increased, we should try to negotiate for a bigger discount.

CIS - We are still discussing the possibility of a single invoice, but the individual school invoicing has not yet changed. CIS is adding the Statutes at Large to the possible subscriptions at a reduced consortium price.

B. COSELL Members Communication Mechanism

Pauline suggested various possibilities for improved communication to all librarians at member schools. We could ask for a COSELL section in the SEAALL newsletter. We could post information on the web page or send email messages to the entire membership or the library directors. Anne is still looking into chat room possibilities. She will discuss this with Steve Melamut and email the Board with the results. Pauline suggested that we could make a true chat room, always available to chatters, or make it a moderated, limited and subject-driven discussion room. Pauline also said that if chat rooms would be available only with additional software, we could discuss purchasing such software. Several Board members thought it important that we maintain privacy on some issues, things that should not be put on the COSELL web page. Anything sensitive could be sent to directors' email addresses only.

VII. New Business

A. SEAALL 2000 Annual Meeting

The meeting schedule was sent to Pauline. Mike Whipple has one room which has been assigned to COSELL at this point. If we need to add another room, he will have to investigate whether that will mean an additional room charge. The room we have seats about 60. Pauline will ask Mike if the room can be divided for the Round Table meetings.

Program update [Mary Lou]
The SEAALL Program Committee accepted our suggestion for a program on superceded materials. The speakers will be librarians from different libraries in the region. They seem to be excited about the topic.

Meeting support
Pauline asked the Board if we wished to consider contributing money in support of the SEAALL Annual Meeting as we did last year. Mary Lou moved that we give $500. It was seconded by Rebecca and passed unanimously.

Round Tables
The Board considered the possibility of changing the setup of the Round Table discussion groups to topic specific round tables instead of job related. We could keep the same ones but add one more which would be on a specific topic. The Board decided to keep the Technical Services Round Table since it has always been very popular and productive. The topical approach was popular with the Board. This year's topics will be teaching legal research, collection development, and web design maintenance. The web discussion could focus on software and staffing issues. The collection development Round Table could also be focused on one or two issues. The Board suggested names of people to lead the discussions in each of the Round Table groups. Anne asked if it would be possible to have the chairs in the room set up in a circle, which would make discussion easier than a room set up in school room style. Pauline will ask Mike Whipple about this.

B. Nominations Committee
Pauline asked for names to serve as the Chair and two members of the COSELL Nominations Committee. We will need to fill two positions this year, Secretary and one Member-at-Large, replacing Anne. Pauline will contact the people suggested.

C. Bylaws change
Pauline explained that the Bylaws currently do not reflect our tradition of having the Vice-Chair automatically assume the Chair. She believed, and the Board agreed, that we should amend the Bylaws to reflect this. Pauline forwarded a suggested revision to the Board prior to this conference call, and asked that Board members think about the wording and send her possible revisions. The final amendment should be included in the mailing which has the election ballots. This would give the required notice in time that the membership could vote on the amendment at the next business meeting in Puerto Rico.

D. Other New Business
Pauline asked the Board to think about possible project ideas for COSELL.

VIII. Next Meeting: Will be at the SEAALL meeting in Puerto Rico. The Board meeting at AALL in Philadelphia will be on Tuesday, July 18, from 12:15 ? 1:30 p.m.

IX. Adjournment at 3:36 p.m., Central Standard Time.