COSELL BOARD OF DIRECTORS MEETING>

Minutes

Atlanta, GA

April 19, 2001

I. Called to order at 3:20 p.m.

Present: Pauline Aranas, Chair; Rosalie Sanderson, Past-Chair; Mary Lou Corbett, Vice-Chair; Bill Beintema, Treasurer; Mark Bernstein, Rebecca Trammell, and Pamela Melton, Members-at-Large; Jack Bissett, Secretary.  Also present were Anne Klinefelter, Vice-Chair Elect; Sally Wise and Kris Gilliland, Members-at-Large Elect.

II. Announcements.

Pauline asked the members of the Board to update their phone numbers and email addresses with Bill Beintema, to make sure his records are up-to-date.

III. Minutes.

The minutes of the Feb. 5, 2001 conference call were approved, as e-mailed to the Board, with two spelling corrections.

IV. Treasurer’s Report: Bill Beintema

Bill distributed a report.  The balance on July 6, 2000 was $3,141.14.  Dues provided income of $140.00 and expenses totaled $207.89.  As of April 19, 2001 there is $3,073.25 in the Treasury. 

V. Membership Report: Bill Beintema

There are 46 paid members, no changes.  There was brief discussion of the need to send letters to new directors to fill them in on the benefits of membership, as well as the need to contact the remaining non-member schools to encourage their participation.

VI. Nominations Report: Pauline Aranas

Pauline thanked the nomination committee, Cam Riley, Chair, Jim Heller and Pam Williams, for the excellent slate:  Mark Bernstein for Chair; Anne Klinefelter for Vice-Chair/Chair-elect; Sally Wise and Kris Gilliland for Members-at-Large.

VII. Election Report: Jack Bissett

As no petitions had been received, 46 ballots were mailed on March 6; by April 9, 24 were received.  All were valid, there were no write-ins, so all four candidates were elected.

VIII.    New Board members: Pauline Aranas

Pauline introduced Kris Gilliland and Sally Wise, new members-at-large, and Anne Klinefelter, Vice-Chair elect.  Mark Bernstein will move from Member-at-Large to Chair. 

Rosalie Sanderson, Mary Lou Corbett, and Rebecca Trammell are retiring as Past-Chair, Vice-Chair, and Member-at-Large, respectively.                                                                       

IX. Old and Continuing Business

A. SEAALL/SWALL Meeting: Pauline Aranas

Roundtables were: Teaching Research for Academics, coordinated by Anne Klinefelter; Technical Services for Academics, coordinator, Mary Lou Corbett; Web Development for Academics, coordinated by Steve Melamut; and Collection Development for Academics, coordinator, Tica Stanton. After reviewing the topics and coordinators of the Roundtables Pauline reiterated the need for the Roundtables to provide ideas for future programs, and asked if these roundtable topics are still useful, or if we need to do some new or different ones.

COSELL will contribute $500.00 to SEAALL for the meeting and $100.00 for the newsletter.       

B. COSELL Website: Pauline Aranas

Steve Melamut has brought the Web site up to date.  Pauline asked what else would be useful there, but no suggestions were made.  Anne Klinefelter will take over from Mark as Board liaison to Steve Melamut.

C. Strategic Plan Review: Mary Lou Corbett

The Committee, Mary Lou, Rebecca Trammell and Pamela Melton, presented a discussion draft.  Mary Lou commented that the brevity of both the current plan and the draft is a virtue, and suggested that while a revision could take us through the next few years, we should consider whether instead we need a complete revision.  Pamela remarked that we need to move in the direction of more use of the Internet and Rebecca noted that this draft reflects current technology.  Rosalie expressed concern that not everyone involved in ILL or document delivery has necessarily been made aware of COSELL’s arrangements for those activities, especially with staff changes and lagging development of procedures manuals. They should be highlighted in a future Roundtable.  We should request suggestions for additions and improvements to those arrangements from the librarians on the line.  Mark and Pauline discussed using the distribution list to remind directors to share this information with their staffs.  Pauline continued that the text of the revisions needs to be reviewed and discussed by the members, and approval received so it can be used for planning projects, although finding time for extensive discussion is difficult.  She also wondered if there should be regular periodic review of the Plan.

Discussion followed as to who should make up the continuing Committee, as Mary Lou and Rebecca are leaving the Board.  Pamela will continue and Kris Gilliland agreed to join the Committee.  Mark will appoint a third member.

X.  New Business

A. SEAALL 2001 in Ft. Lauderdale.  A COSELL member needs to be appointed to the SEAALL program committee for next year’s meeting.  One of the Executive officers will contact the SEAALL Program chair.

B. Next meeting

The summer Board meeting will be in Minneapolis, Tuesday, July 17,  12:15-1:30 pm.

C. Other new business

Mark will attend SOLINET’s Library leadership Institute in Atlanta. 

The COSELL YBP contract continues through June, 2003.

XI.  Adjournment

The meeting was adjourned at approximately 4:00 p.m.

 

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