COSELL BOARD OF DIRECTORS MEETING

Minutes

Seattle, WA

July 15, 2003

I. Called to order at 12:28 PM.

Present were Anne Klinefelter, Chair; Mark Bernstein, Past Chair; Pam Williams, Vice-Chair/Chair-Elect; Pam Deemer, Member-at-Large; Susan Lewis-Somers, Member-at-Large; Bill Beintema,  Treasurer; Karen Douglas, Secretary

II. Announcements

Pam Deemer  reviewed  the database AGIS Plus Text (Attorney- General ‘s Information Service), which is an index to periodical articles of interest to Australian legal researchers, that was being considered for consortium purchase at a substantial discount.  She determined that the product wouldn’t be useful enough in US  libraries to warrant the $5000.00 cost.

III. Minutes

The minutes of the Board of Directors meeting and the Annual   Business meeting of April 10, 2003 were approved as written.

IV. Treasurer’s Report

An interim report was provided by the treasurer. The balance as of April 10, 2003 was $3,247.45. Dues provided an income of $440.00. There were no expenditures reported. As of July 15, 2003, there is $3687.45 in the treasury.

Bill  is going to investigate moving the treasury account to a credit union.

V. Membership Report

As of July 15, 2003 we have 50 members in COSELL.  45 of those members had paid their dues for 2003 as of this date.

VI. New Board Members

Anne introduced and welcomed new board members Pam Williams, Vice-Chair/Chair Elect and Susan Lewis-Somers, Member-at-Large. The other new Member-at-Large, Steve Jordan, was unable to attend the meeting. A motion was made, seconded and passed to destroy the ballots from the election.

VII. Old and Continuing Business

A. SEAALL Meeting 2004

We will have 3 time slots: executive board meeting, round tables and the COSELL business meeting. We would like to try to schedule the business meeting and the roundtables so that they don’t conflict with other meetings. Anne will investigate this and e-mail the board her findings.

There was a suggestion of a program for SEAALL on the role of Consortia. We could use money in the treasury to pay speakers from NELLCO and MALL . We discussed donating $500 from our treasury to SEAALL to use for the annual meeting.

We were asked to begin thinking about roundtable topics.

B. Bylaws for Elections

Pam Deemer will check the by-laws to see if there is anything that prevents us from sending and casting ballots by e-mail. She will  suggest changes in the language and Karen will send out a notice to vote on amending the by-laws to allow e-mail voting. A suggestion was made to post the names of members of past COSELL boards on the website to assist the nominating committee in choosing new candidates for office.

C. NELLCO Associate Membership

There is still reluctance to get an associate membership to NELLCO because of the price. A few libraries have joined. We discussed NELLCO’s operation as compared to COSELL’s. Mark mentioned that MALL was thinking about hiring an executive director for their consortium. He agreed to investigate why they wanted an executive director and what the job description would be.

D. Strategic Plan

Anne suggested that the board read our strategic plan and determine if we are meeting the charge listed in the plan.

VIII. New Business

A. OCLC Listing of COSELL

Pam Williams will check on what COSELL needs to do to join OCLC.

B. CIS Discount for Cataloging Records

CIS is providing a 40% discount on cataloging records for Hearings and Executive Branch documents. Anne will investigate notices of discounts and e-mail the board which will then make a decision on whether or not to participate.

IX. Adjournment

The meeting was adjourned at 1:45 PM

Respectfully submitted,

Karen Douglas, Secretary