COSELL BOARD OF DIRECTORS MEETING
Minutes
Conference Call
Present: Anne Klinefelter, Chair; Pam Williams, Vice Chair/Chair-Elect; Mark Bernstein, Past Chair; Bill Beintema, Treasurer; Pam Deemer, Member-at-Large; Susan Lewis-Somers, Member-at-Large; Karen Douglas, Secretary. Absent: Steve Jordan, Member-at-Large
The COSELL activities will take place on March 25, 2004. From 2-3 PM will be the COSELL Board Meeting; 3-4 PM will be the Roundtables. We will have 2 rooms which each seat 15: the Omni Room at the hotel and a room at McGuire Woods, a law firm across the street. The topics chosen for the Roundtables are: “ Library System Migration Issues,” which Karen Douglas will lead and “Pros and Cons of Federal Documents Depository Status,” which will be led by Susan Lewis-Somers. We need to make sure these Roundtables are advertised on the SEAALL listserv. Surveys modeled after a survey that Pam Deemer prepared to hand out at a previous Tech Services Roundtable, will given to attendees to solicit their ideas for future discussion topics, possible SEAALL programs and services they would like COSELL to provide. Pam Deemer has provided a copy of that survey for us to use as a guide. We will e-mail Hazel Johnson for directions to the room at the law firm. We will also place a poster with directions to the room in the hotel lobby.
The COSELL business meeting will take place from 4-5 PM. Unfortunately, there is a time conflict with the SEAALL Executive Board meeting.
III. Donation to SEAALL
The COSELL board has decided to give SEAALL $600.00 for program support.
IV. Amendment to the Bylaws to expressly allow for email ballots
The proposed amendment to the bylaws will be included on this year’s ballot to allow the membership to officially change the wording in the bylaws to allow for e-mail ballots. Karen will send a draft of the ballot to Anne before mailing it out to the membership.
V. Ballot
The Nominating Committee has presented the following candidates: Ann Puckett from University of Georgia for Member-at-Large and Lisa Smith-Butler from Nova-Southeastern University for Secretary.
VI. Date and time to meet in Boston during AALL
The COSELL board will have a lunch meeting on Tuesday, July 13, 2004 at AALL in Boston. Anne will e-mail the board about the location.
VII. No word yet from CIS re consortial deal on Serial Set
VIII. SEAALL Program-Beintema
COSELL board members Pam Deemer will be moderating and Bill Beintema will be speaking at SEAALL program F-2 “Consortia for Law Libraries” on Saturday, March 27 from 10:30- 12 noon.
IX. Other
There is a possibility that a graduate student at UNC Library School will create a survey to determine what services library directors would want and need from COSELL. Anne will give us more information about the survey.
Mark informed us that NELLCO is examining a trial ebook collection provided by Yankee Book Peddler. We might include a question on the survey to determine whether or not library directors would be interested in a consortial ebook collection.
Would libraries be in favor of having a ½ time employee of COSELL to conduct license negotiations on behalf of the consortium? A dues increase would probably have to occur to support this position. This topic will be brought up at the COSELL business meeting in March.
Meeting adjourned at 3:45 PM
Addendum to Conference Call Meeting – February 24, 2004
Both the Roundtables will now be held in the Omni Hotel. Titles and locations of the Roundtables will be posted in the SEAALL program. SEAALL will provide signs for each room listing the programs being held there, so it will not be necessary for COSELL to put directional signs in the lobby. Once room numbers have been firmed up, COSELL will send an announcement of our Roundtables to the SEAALL listserv.
Our $600.00 contribution to SEAALL will be acknowledged in the conference program.
COSELL ballots for 2004 were sent out on February 23 by e-mail.
Respectfully submitted,
Karen Douglas,
Secretary