I. The Annual Business Meeting for COSELL was called to order on March, 13, 1998 at 5:00pm by Chair Rosalie Sanderson.

II. Tim Coggins moved and Marguerite Most seconded the motion that minutes of the last meeting be approved as distributed. The vote was unanimous.

III. Treasurer's Report by Bill Beintema

Balance as of April 12, 1997	$ 3,418.78
1997 dues received	840.00
debits include Grant to UNC for 4th circuit CD-Rom project	1,412.00
Post Office Box rental and stamps	54.20
Leaving the current balance at	2,792.58

IV. Announcement that there are lime green sheets being passed around regarding the possible CIS consortium discount. If there are twenty member schools there will be a 25% discount. There are currently 13 libraries indicating interest. One notice that should be made is that no library may receive double discounts by indicating membership in two consortia. Please mark Y if interested and N if not. Place a C next to the name of your library if you are already receiving a consortia discount.

V. Election report - Anne Klinefelter is the new member at large of the COSELL board and Nancy Strohmeyer is the incoming secretary. They will replace outgoing member at large Tim Coggins and secretary Mary Mahoney. Congratulations.

VI. Membership report - Bill Beintema indicates there are five new members at this time. They are: District of Columbia School of Law; Howard; Orlando; Florida Coastal; and American. Welcome to all of those schools. Dues statements will go out soo n.

VII. Since the annual meeting last year the Yankee Book Peddler negotiations are complete and an agreement has been reached through the year 2003. Participating libraries will receive free shipping and handling as well as .5% more discount. Apparen tly more libraries are taking advantage of this agreement since there was an increase of 29% in the past year. Rosalie Sanderson thanked Tom Steele and Mary Lou Corbett for their substantial effort on behalf of COSELL.

VIII. COSELL home page additions and changes are numerous. Marguerite Most and Robert Vreeland have worked on this. Marguerite Most requested more input from members including links and other comments to improve the page.

IX. COSELL Grant - Rosalie Sanderson indicated that the 1997 grant recipient, UNC's project of 4th circuit briefs has run into some problems with equipment and staff and is not yet concluded. The project is progressing. Another grant was offered fo r 1998 and there was no response. A new grant will be offered today with a deadline of 6/30/98 for the application. The amount will be up to $1,500.00. The board will select the winner of the grant comptition at the Anaheim meeting in July 1998.

X. Foreign Law Collection analysis continues by Mark Bernstein and Pauline Aranas. RLG collection levels will be the measurement. Other schools may have a collection in which cooperative agreements could be arranged and this information will be pla ced on the web for all COSELL libraries to see.

XI. Round Table reports were given by the facilitators. Excerpts are below.

Report by: Carol Avery Nicholson:
The COSELL Technical Services Roundtable focused on a brief survey of issues as requested by the COSELL Board, and a review of the feasibility of pursuing a Consortium-Vendor agreement with a serials vendor. Carol Nicholson served as moderator and there were eleven attendees present.

A number of issues and ideas were identified during a discussion of the survey questions. Survey responses will be compiled and reported to the COSELL Board for further consideration. Little interest was expressed for pursuing an agreement with a serials vendor, although the idea for the serials agreement came from the Technical Services Roundtable last year. The consensus was that selection of a serials vendor is a very complex issue that involves a variety of factors, is very labor intensive and may not result in significant savings. Nearly everyone present at the Roundtable was pleased with the performance of their current serials vendors (most use multiple vendors).

Report by Carol Watson:
Approximately 12 people attended the Computer Services Roundtable. Some of the issues that were discussed included:

Staffing Structure - Where does Computer Services fit in the law school organizational structure? 3 COSELL members indicated that their library has responsibility for law school computing support. The need for more computer support staff was also mentioned.

Budgeting - Has anyone established a sufficient annual equipment fund? The key to success seems to be strong support from law school administration. The benefits of leasing computer equipment were also discussed.

Westlaw and Lexis - One school indicated that they were charging for Westlaw and Lexis laser printing. Roundtable members speculated on how long Westlaw and Lexis would continue to provide supplies for stand-alone printers. Training issues and experiences with Lexis 7.0 software were discussed.

COSELL Project Proposal - Mary Brandt Jensen, University of Mississippi, proposed a COSELL project to maintain an up-to-date list of COSELL state web resources. She suggested dividing responsibilities among institutions in each state.

Report by Lisa Smith-Butler
Approximately 23 people attended the Public Services Round Table. Several issues were discussed.

The first issue was security in law libraries. Some measures reported were: card access only to the law library after 5:00pm; students acting as door checkers; panic buttons strategically placed; security guards. Georgia State would be interested i n knowing whether the library, law school or university funds these measures. A survey could be prepared.

Motivation of para-professional staff was another issue. Various motivational strategies were discussed and it was concluded that a workshop on the subject would be helpful. We are particularly interested in dealing with the "difficult employee". Mary Brandt Jensen was also extremely interested in conducting a regional survey of para-professional salaries.

Technology was also discussed regarding coordinating among all COSELL members a state web site that provided uniform, accurate, and current information about state web sites.

A complete report is on file with the COSELL secretary.

XII. Vendor agreements were also discussed during the Technical Services Round Table and a discussion with the entire membership followed. Tom Steele indicated that historically the West approach would not be favorable to us. The round table has decided not to pursue the idea.

XIII. COSELL concentrations - green sheets are being passed around for voting members to indicate their library strengths in collection areas. Herb Cihak will collect and compile the information received.

XIV. SEAALL program 1999 - please submit proposals to Steve Hinkley the program chair. COSELL will not sponsor a program, however submission of ideas by COSELL members is encouraged.

As no other business was to be discussed, the meeting was adjourned at 5:45pm

minutes by Mahoney