I. Call to order at 5:02 p.m.

Present: 35 people from 23 schools

II. Minutes

On web site. No additions. Approved.

III. Nominations Committee Report - Rosalie Sanderson

Committee members were Tim Coggins, Chair, Mary Mahoney, and Pamela Burdett. Tim Coggins sent the slate of nominations to Secretary Nancy Strohmeyer via email on February 12, 1999. The slate included Pauline Aranas from Vanderbilt University for Chair, Mary Louise Corbett from Wake Forest University for Vice-Chair, and Mark Bernstein from Duke University and Rebecca Trammell from the University of Orlando for At-Large Board Members.

IV. Election Report - Nancy Strohmeyer

Forty-two ballots were mailed on March 10, 1999, and twenty-three were returned by the April 5 deadline. The election was not contested, so all nominees received twenty-three votes each.

V. Introduction of Board

Herb Cihak, Deborah Mayo-Jeffries and Marguerite Most are leaving the Board. Pauline Aranas, Mary Louise Corbett, Mark Bernstein, Rebecca Trammell, Rosalie Sanderson, Nancy Strohmeyer, Bill Beintema, and Anne Klinefelter make up the current Board.

VI. Treasurer's Report - Bill Beintema

As of this date, we have $2,193.39 in the treasury. Renewal of the Post Office Box cost $31, the 1999 State of Florida corporate filing fee was $61.25, and we donated $100 to SEAALL for support of the newsletter and $1,000 to support the 1999 SEAALL Institute.

Dues notices should result in approximately $700 additional income.

VII. Membership Report - Bill Beintema

VIII. Old Business

A. Consortium-Vendor Agreements - Rosalie Sanderson

YPB's agreement was renewed one and one-half years ago for a five year term. The percentage of discount increased slightly. It is now 15.5% with no postage charges. Use has increased 400% over the three years of the agreement. Rosalie thinks we should go back to Bob Nardini next year and try to increase the discount percentage again because of the heavy use increase. There was then some discussion about Blackwell's discounts. Mark Bernstein thought they offered 20% discounts. If true, this could be used in bargaining with YPB.

CIS - Congressional Universe price remained the same as last year. Two non-COSELL libraries were added by CIS to our consortium list, William Mitchell and Valparaiso. NELLCO libraries do not get a single consortium price; they each pay different amounts for Universe. They also do not get our 50% discount on the paper CIS Index.

CIS is adding a Statutes-at-Large module to its Congressional Universe product. COSELL members will receive a 10% discount, no minimum number of subscribers needed. CIS has also added a State Capitol Universe. COSELL law libraries may "piggyback" onto their parent university's subscription contracts for the State Capitol Universe.

COSELL has explored other possibilities for purchase agreements which have not come to fruition. If anyone has other ideas they should give them to Rosalie Sanderson or Pauline Aranas. Mark Bernstein mentioned the possibility of looking into consortium pricing on Webzap, an ILL arrangement.

B. COSELL Web Update - Rosalie Sanderson

Rosalie summarized what is on the web site. Robert Vreeland will continue to serve as COSELL's webmaster. Lolly Gasaway agreed to allow UNC to continue hosting the web page. Anne Klinefelter will serve as the COSELL Board liaison.

C. COSELL Member Pathfinders - Rosalie Sanderson

The Board would like to add links to member pathfinders to COSELL's web site. Rosalie asked attendees to list on a paper she sent around the room whether they have pathfinders available on their web sites.

D. COSELL Grant - Tom French

The University of North Carolina at Chapel Hill Law Library was given a grant to create an index of the Library's collection of briefs and records filed with the United States Court of Appeals for the Fourth Circuit. They have now completed the index for the years 1980 through 1987. They produced a cd which can be searched by docket number, date, and names of parties. Tom will mail a copy to each member library. UNC will continue to add to the index.

Because no other requests for grants have been received since this one, the Board has decided to reconsider how grants will be handled. There are no grants available at this time.

IX. New Business

A. News from the Board - Pauline Aranas

B. Roundtable 1998 Developments - Rosalie Sanderson
This year's SEAALL Institute idea sprang from the 1998 Roundtable meetings. All three Roundtable groups had suggestions which were met by this Institute.

C. State Internet Project Working Group Report - Anne Klinefelter

This idea also came from a 1998 Roundtable. The Working Group was charged with examining the possibility of a standard web page template which could be used by all member libraries. Anne led a committee of four webmasters who concluded that a template was not a viable idea.

D. Roundtable 1999 Reports

The full reports of the leaders of the Roundtables will be added to the COSELL web site. Some highlights from the oral reports follow.

Computer Services - Robert Linz

Fifteen people attended. Robert handed out forms with three questions on them to help advance discussion. The third question asked about two projects which COSELL could work on. The first was law students' mandatory purchase of notebook computers. The second was about web site development, how were the law schools staffed and were there university requirements regarding consistent look of pages. The group also discussed what computer services librarians could do to assist in teaching. One thought was to assist faculty in setting up individual web pages. The group did not settle on any projects for COSELL.

Public Services - Clare Membiela

Twenty people attended. Clare asked for library's two most pressing problems and two possible projects for COSELL. The problems included staffing circulation on evenings and weekends, getting to know new technology and new products, and contributing to legal education. On the last point, the group decided it was important to show a willingness to contribute and to teach basic research skills. Also, training law review students and research assistants was seen as a means of contributing. The group believes that talking to each other is a great way of resolving the problems in the libraries. They want to propose programs to address the problems raised.

Technical Services - Pam Deemer

Ten people attended. The group considered developing a technical services manual clearinghouse, but deferred to the AALL Technical Services SIS which is currently undergoing this project. They discussed policies dealing with superceded materials and will distribute Florida's policy to attendees. They suggested possible program ideas of space planning for Technical Services and using macros in Tech. The group thought it would be helpful to make the Roundtable more interactive throughout the year. They also felt more Technical Services people should write articles for the newsletter.

X. Announcements

Rosalie Sanderson thanked the outgoing members of the Board and turned the meeting over to Pauline Aranas.

XI. The meeting was adjourned at 5:40 p.m.