April 10, 2003

I. Call to order

The meeting was called to order by Chair Mark Bernstein at 4:15 PM.

II. Minutes

The minutes of the April 11, 2002 Business meeting were approved as

posted on the COSELL web site.

III. Treasurer’s Report – Bill Beintema

Bill distributed a report. The balance on July19, 2002 was $3381.00. Dues provided an income of $580.00. Expenses covering SEAALL program and newsletter support, 2003 Florida corporate filing, post office box rental 4/03-3/04, postage stamps and bulk mailing came to $713.55. The balance as of April 10, 2003 was $3247.45

Members questioned the purpose of dues. It was noted that we have a large balance in our treasury. Bill replied that the money was for special projects. It was suggested that we donate some money to help with the SEAALL reception. It was also suggested that the money could be used to pay speakers for SEAALL or AALL programs. A motion was made and passed that we investigate ways to make better use of the money in the treasury. A motion was made and passed that the COSELL board should study and come up with suggestions for the use of the money in the treasury before the next SEAALL meeting.

IV. Membership Report – Bill Beintema

As of this date we have 47 members, of whom 23 have paid their dues for 2003. Bill urged the rest of the members to pay their dues.

V. Nominations/Elections – Linda Tesar/Karen Douglas

Linda Tesar gave the report for the Nominating Committee which in addition to herself, consisted of Ed Schroeder and Linda Davis. The slate they prepared is as follows: Vice Chair/Chair-Elect is Pam Williams from the University of Florida. Members-at-Large are Steve Jordan from Vanderbilt University and Susan Lewis-Somers from American University.

E-mail ballots were sent out on April 17, 2003 with a response expected no later than May 20, 2003. This is the first time ballots were sent out by e-mail. There was no language in the by-laws prohibiting this. We will investigate making a change to the by-laws to include the possibility of distributing the ballots by e-mail.

VI. New Business

A. Yankee Book/NELLCO- Anne Klinefelter

The discount on our new contract with Yankee Book Peddler for 2003-2008 has gone up to 16%, an increase of .5%. The chair and vice-chair will sign a copy of the new contract and send a copy of the details to all COSELL library directors.

Members wanted to know what COSELL was doing about the invitation to join NELLCO. It was reported that we were just informally asking individual libraries what their plans were. The was no organized effort by COSELL to coordinate this. Questions were raised about why the offer expires on October 30 and if libraries would be able to sign up next year if they don’t take advantage of the offer now. The board will investigate this.

B. Report on Roundtables

This year we held two roundtables on “hot topics.” A summary of each roundtable was given. They will be posted on the COSELL web page. Our roundtable called “The Patriot Act & Other Security Issues in Libraries,” was moderated and summarized by Scott DeLeve of University of Mississippi. The other roundtable “ Shifting Information Formats: Issues and Answers,” was coordinated by Pam Deemer from Emory University and summarized by Karen Douglas from Georgia State University. It was noted that COSELL wasn’t identified as a sponsor of the roundtables in the program. The committee apologized for the oversight.

C. Other New Business

Members wanted to know how many libraries were signing on for the digitization project being done by the Law Library Microform Consortium. University of Georgia has signed on, but other libraries are taking it under advisement.

Mark Bernstein announced that Duke Law School was hosting the CALI conference this year on June 19-21 and encouraged everyone to attend.

VII. Transfer of Chair

Mark Bernstein “passed the gavel” transferring power to our new chair for 2003, Anne Klinefelter.

VIII. Adjournment

New chair Anne Klinefelter adjourned the meeting at 4:55 PM.

Respectfully submitted,

Karen Douglas, Secretary